Under the new General Data Protection Regulations (GDPR) we are required to to let you know exactly what we do with your personal information. In summary, we only collect the information we need to reply to enquires,shoot your wedding, and deliver your film(s) We don’t spam and we never share any personal information with any third parties.
We only collect information to reply regarding availability and to gather information to provide a quote for wedding videography services. We may send emails to follow up with you. We won’t send you mass-marketing emails and do not pass on your information. We will only ever contact you regarding the event you get in touch about. Our email, client management software, website, film hosting company, and computers are all GDPR complaint.
We gather the data we require to fulfil our contract with you and have the information needed to shoot and deliver your wedding. Again there’s no sharing or marketing. We retain data indefinitely for our own business purposes such as accounting but of course we will always anonymise your details on request.
We hold your film(s) on secure local hard drives and also on a cloud host which is GDPR compliant – by default this is indefinitely. You will be sent a private link for this cloud hosted film. You can request a password for further security if you wish.
You can move the films into your own free cloud account, and download to your computers/USB drives and we will delete our copies on request.
Your consent will be requested before posting anything publicly online but I hope that’s ok with you as that’s how future brides can get to see my work!
Basically I’m not going to spam you and always want to keep your data as secure as possible.
If you wish for further privacy just ask and I’ll do everything I can to make sure you are happy with the level of privacy you require.
FULL PRIVACY NOTICE
Last updated May 31, 2018
Thank you for choosing Jason McGarrigle Wedding Films (“company”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at firstname.lastname@example.org.
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that you provide to us such as name, address, contact information, and details about your wedding.
We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us or our products and services.
The personal information that we collect depends on the context of your interactions with us, the choices you make and the products and features you use. The personal information we collect can include the following:
Name and Contact Data. We collect your first and last name, email address, postal address, phone number, and other similar contact data.
Information automatically collected
In Short: Some information – such as IP address and/or browser and device characteristics – is collected automatically when you visit our Sites.
We automatically collect certain information when you visit, use or navigate the Sites. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Sites and other technical information. This information is primarily needed to maintain the security and operation of our Sites, and for our internal analytics and reporting purposes.
2. HOW DO WE USE YOUR INFORMATION?
In Short: We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our site for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests (“Business Purposes”), in order to enter into or perform a contract with you (“Contractual”), with your consent (“Consent”), and/or for compliance with our legal obligations (“Legal Reasons”). We indicate the specific processing grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
To send administrative information to you We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions, and policies.
Fulfill and manage your orders for Contractual reasons. We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Sites.
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
In Short: We only share information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations.
We only share and disclose your information in the following situations:
Compliance with Laws. We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.
Vendors, Consultants and Other Third-Party Service Providers. We may share your data with third party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include: payment processing, data analysis, email delivery, hosting services, customer service and marketing efforts. We may allow selected third parties to use tracking technology on the Sites, which will enable them to collect data about how you interact with the Sites over time. This information may be used to, among other things, analyse and track data, determine the popularity of certain content and better understand online activity. Unless described in this Policy, we do not share, sell, rent or trade any of your information with third parties for their promotional purposes.
With your Consent. We may disclose your personal information for any other purpose with your consent.
4. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
In Short: We may transfer, store, and process your information in countries other than your own.
Our film hosting servers and booking management software hosting companies are located in United States. Under GDPR requirements this is allowed and any companies used will be GDPR complaint. If you are accessing our Sites from outside United States, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information in United States, and other countries.
5. HOW LONG DO WE KEEP YOUR INFORMATION?
Potentially we may hold on to any data indefinitely to reduce the risk of deleting legitimate data. However on request we will delete any data gathered as soon as we are able.
In regards to your films these will be stored indefinitely by me for a backup purpose locally, they will also be available to you on the link supplied to you. However it is important that you backup your own wedding films also.
Should you require that any data stored on you be anonymised please let me know and I will delete any personal information held on you.
6. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate technical and organisational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Sites is at your own risk. You should only access the services within a secure environment.
Where I store cloud based data this is secured with passwords, touch ID, and in the event of a loss these devices can be overwritten remotely.
8. WHAT ARE YOUR PRIVACY RIGHTS?
In Short: In some regions, such as the European Economic Area, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.
In some regions (like the European Economic Area), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.
If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal.
If you are resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm
10. DO WE MAKE UPDATES TO THIS POLICY?
In Short: Yes, we will update this policy as necessary to stay compliant with relevant laws.
11. HOW CAN YOU CONTACT US ABOUT THIS POLICY?
If you have questions or comments about this policy, you may email us at email@example.com or by post to:
Jason McGarrigle Wedding Films
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the laws of some countries, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please submit a request. We will respond to your request within 30 days.